The University of Sheffield provides access to Google Drive for all staff and students. This gives users access to 30GB of online storage space and the ability to create documents, spreadsheets, presentations and electronic surveys and questionnaires for free.
Opening Google Drive
To open Google Drive, either:
Select ‘Google Drive’ from the main menu
Documents, presentations and spreadsheets in Google Drive work in a very similar way to their Microsoft Office equivalents, e.g. Microsoft Word. However, here are three basic features which will help you:
Google Drive automatically saves your work for you every few seconds. To see if your work has been saved, check the top of your screen. It should say ‘All changes saved in Drive’. This means you can close the document and not lose any of your changes.
Downloading Google files as other file types.
One of the most useful features of Google Drive is the ability to share your documents with other people to either work collaboratively or just let them see what you’re working on. In Docs, Sheets and Slides, an easy way to do this is by using the ‘Share’ button in the top-right of the document.
Sharing is automatically set so that people you share it with can edit the document. This means they can make any changes they want to. If you want to restrict what changes they make, click ‘Can edit’. ‘Can comment’ allows the person you share it with to comment, but not to change the text. ‘Can view’ means they can only view the document and can’t annotate it in any way.
Google Docs defaults to editing mode, which means changes you make won’t be highlighted. To change this: